Holly Ball - How to Get Involved

Holly Ball happens each year because of the hard work of many talented individuals. We would love to have you join one of the many Holly Ball event committees!
Please complete our online form.

For more information about volunteering, please call Melissa Torborg at (320) 240-2810 or e-mail torborgm@centracare.com.

Holly Ball Event Committees

Creative Team
The Creative Team makes Holly Ball absolutely amazing. The committee members start planning for the event in February and work hard all year. The committee usually meets monthly and is responsible for the event’s concept development and construction execution. The Creative Team also leads the event setup and take down.

Friends Committee
The Friends Committee is responsible for soliciting sponsorships for the event -- the most important role of the ball. This committee meets twice a year and then, if needed, makes follow-up calls from home. The Friends Committee coordinates invitation processing, follow-up phone calls after the invitations are mailed and ensures the ball meets its financial goals.

Silent Auction Committee
The Silent Auction Committee is responsible for developing a plan to achieve silent auction goals through in-kind donations from businesses. This committee is responsible for soliciting the businesses for donations, picking up donated items, and setting up, taking down, and cashing out the silent auction.

Warehouse Committee
The Warehouse Committee is the team responsible for constructing, sewing and crafting all décor items needed for the ball. Generally, warehouse nights are held on Wednesday nights starting in October until all projects are complete. The warehouse nights start at 5 p.m. with a light dinner and then members work from 5:30-8 p.m. on projects. All crafty people are welcome. Sewers, crafters and builders -- we need you!

Food Committee
The Food Committee designs the ball’s savory menu and is responsible for obtaining bids for both the sit-down dinner and hors d’ouevres pieces of the event. Once the menu is finalized, members are responsible for the menu budget, tastings and helping with any setup needs.

Set-Up Committee
Many, many volunteers are needed for setup. Generally, we setup the entire day before the ball from about 8 a.m. to 10 p.m. Setup may include: putting on chair covers, hanging fabric, adding linens and centerpieces to tables, maneuvering lifts and helping with ceiling drape or lighting. We always need lots of volunteers, so please join us if you can. Food is always provided for our volunteers.

Take-Down Committee
Many, many more volunteers are needed for take down as well. We start the Sunday after the ball at 10 a.m. with brunch. By 11 a.m. we are in full gear -- stripping down fabric, taking down centerpieces and tables and other general cleanup. The process usually takes from four to six hours.

If you are interested in joining a Holly Ball Volunteer Committee, please complete our online form.

Connect with St. Cloud Holly Ball on Facebook
"Like" St. Cloud Holly Ball's Facebook page and visit it often for event updates and photos.