InnovateHER: MN Women’s Health Day
This event aims to celebrate women and the importance of their health, and showcase local research centered on women. The event will feature student presentations, speakers and participation from multiple academic and community partners. All are welcome.
Call for Abstracts & Posters
Scientific posters offer an opportunity to share your research with the broader community and contribute to advancing women’s health discovery and innovation. Poster presentations are also excellent ways to identify collaborators, attract recruiters, meet journal editors, and qualify for recognition and awards.
Important Dates
| Date |
Milestone |
| Friday, Dec. 19, 2025 |
Abstract Submissions Open |
| Tuesday, Feb. 17, 2026 |
Submission Deadline |
| Week of March 16, 2026 |
Abstract Acceptance Notifications Issued |
| Monday, April 6, 2026 |
Poster Upload Portal Opens |
| Monday, April 6, 2026 |
Community Info Sheet (1 page) Upload Portal Opens |
| Tuesday, April 21, 2026 |
Poster Upload Deadline |
| Tuesday, April 21, 2026 |
Community Info Sheet Upload Deadline |
| Tuesday, May 19, 2026 |
Present Poster at Great River Regional Library - St. Cloud |
Policy
By submitting an abstract for presentation at the Women’s Health Day event, authors agree to abide by all conditions and policies outlined below, as well as the decisions of the Abstract Screening Committee. Questions may be directed to research@centracare.com.
Permissions & Clearances
We recommend that the presenting author submit the abstract. The submitter is responsible for:
- Obtaining all necessary permissions, approvals, and clearances for the research, information, images, and graphics used in both the abstract and poster.
- Ensuring accuracy and compliance with applicable institutional and ethical requirements.
- Serving as the primary point of communication for all abstract- and poster-related notifications, including acceptance decisions.
Once an abstract is accepted, the designated presenting author will receive all subsequent communications.
CentraCare, St. Cloud State University (SCSU) and any collaborating organizations assume no responsibility or liability for materials submitted for presentation or publication.
Registration & Presentation Requirements
The presenting author must be registered for the event and is required to attend the meeting to present their poster. If the primary presenter is unable to attend, a co-author must assume the presenting responsibilities. Posters without an attending presenter may be withdrawn from the program.
Poster Requirements
All posters uploaded for presentation must:
- Include the full accepted abstract, including methods and resulting data.
- Match the accepted abstract title verbatim.
- Reflect the finalized research that meets ethical, scientific and institutional standards.
Below is a polished, ready-to-distribute Submission Guidelines for Posters & Abstracts document aligned with your Women’s Health Day event, CentraCare Research and SCSU collaboration. It can be formatted into a PDF, Word document or webpage.
Poster & Abstract Submission Guidelines
These guidelines provide detailed instructions for preparing and submitting abstracts and posters for the Women’s Health Day event. Please review all requirements carefully before submitting.
Eligibility
Submissions are welcome from:
- Researchers, clinicians, faculty, students, and staff from CentraCare, SCSU, and collaborating organizations
- Community partners involved in women’s health initiatives
- Undergraduate, graduate, and professional trainees
- Interdisciplinary teams engaging in women’s health research, innovation or quality improvement
Projects may include:
- Original research
- Program evaluations
- Quality improvement initiatives
- Case studies (de-identified)
- Literature-based innovations
- Community-engaged research
- Digital health or technology-enabled solutions relevant to women’s health
Submission Requirements
Abstract Structure
Abstracts must include the following sections (max 300 words unless otherwise specified):
- Title (should be concise, descriptive and match final poster verbatim)
- Authors & Affiliations (identify presenting author; list credentials)
- Background/Purpose
- Methods
- Results (may include preliminary or expected results if research is in progress)
- Conclusion/Implications for Women’s Health
- Funding or Acknowledgements (if applicable)
Formatting requirements:
- 11- or 12-point font (Arial or Calibri)
- Single-spacing
- No tables or figures in the abstract itself, but one can be attached and referred to
- 500 words max not including title or references
- No proprietary or confidential information
Submission Process
All abstracts must be submitted online via the designated submission portal.
What you will need to upload:
- Completed abstract (doc., docx.)
- Presenting author contact information
- Disclosure of any conflicts of interest
- Confirmation of required permissions and approvals
Deadlines:
- Submissions open: Dec. 19, 2025
- Submission deadline: Feb. 17, 2026
Late submissions will not be considered.
Review Process
Abstracts will be reviewed by the Women’s Health Day Abstract Screening Committee using the following criteria:
- Relevance to women’s health
- Scientific rigor and clarity
- Innovation or contribution to the field
- Quality of methods
- Completeness of results (or clear plan for expected results)
- Readability and coherence
- Community relevance or applicability (if applicable)
Authors will receive accept/reject notifications the week of March 16, 2026.
Poster Requirements
Poster Format
Accepted posters must be uploaded digitally by April 21, 2026. Templates or size specifications will be provided upon acceptance.
Posters must include:
- The full accepted abstract (matching the submitted version)
- Background, methods, results, conclusions
- At least one visual element (table, graph, figure, image or model)
- Author names and institutional affiliations
- Required disclosures or acknowledgements
Poster title must match the accepted abstract verbatim.
Community Info Sheet (1 page)
Each poster presenter must also upload a 1-page Community Information Sheet designed for the general public.
This sheet should include:
- A plain-language summary of the project
- Why the topic matters for women’s health
- Key takeaways or implications
- Community resources or next steps
Plain-language readability is expected (5th grade level).
Presentation Requirements
- The presenting author must attend Women’s Health Day to present the poster.
- If the presenting author cannot attend, a co-author must present.
- Presenters must be registered for the event by the registration deadline.
- Posters without presenters may be withdrawn.
Permissions, Clearances & Compliance
By submitting an abstract, authors affirm that:
- All research complies with applicable IRB, institutional and regulatory requirements
- All data, images, and graphics have required permissions and clearances
- Any patient information is fully de-identified
- Authors have the right to present and disseminate the work
CentraCare, SCSU and partnering entities assume no liability for submitted content. Judging criteria will be provided upon acceptance.
Contact Information
Questions about submissions, permissions or guidelines may be directed to research@centracare.com.
Thank You to Our Event Partners
MyChart